What Yessort posts

Yessort posts a small set of document types. Each comes from a specific event, and knowing which is which makes an unexpected entry easy to trace back.

Sales invoices

Produced when a customer order is invoiced. Whether that is one invoice per order or one covering a day's orders depends on the invoicing strategy in force.

The revenue account and tax code come from your accounting categories and tax categories.

Credit notes

Produced when value goes back to the customer — a return, a refund, or an order edit reducing what is owed.

Yessort calls this a credit note throughout, never a "credit memo" or a "refund note".

An edit that reduces an already-invoiced order produces a credit note rather than changing the original, because the original has already been sent. See editing an order after posting.

Cost of goods sold journals

Produced when stock is sold and leaves. Revenue tells you what came in; COGS tells you what it cost, and the two need to land in the same period to mean anything.

The account is not always resolved at the moment the sale happens — see how COGS works.

Goods-receipt valuation journals

Produced when a delivery is received: stock goes up, and what you owe for it goes up with it. The classic pair — inventory debited, goods received not invoiced credited — recognising that you are holding stock you have not yet been billed for.

This is one of the two entries that is held rather than dropped if it cannot be built.

Supplier bills

Produced when a supplier invoice is recorded, so what you owe reaches your accounts.

Purchasing owns the buying side of this — matching an invoice against the order and the receipt, tolerances, and holds. See the three-way match and record a supplier invoice. Accounting covers only what posting does with the result.

This is the other entry that is held rather than dropped.

Not posted from here

Intercompany settlement posts its own invoices, bills and credit notes between trading organisations. That is Trade's, and it is deliberately kept separate — see intercompany settlement.

Operator settlement periods never reach your accounting system at all. They are a facility operator's own record.

Seeing what was posted for something

Each successful post is recorded against the thing that caused it, so you can go from an order or a receipt to what was sent. See check what was posted.