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Print a batch of product labels

A batch prints many labels in one go, instead of one at a time.

Under Inventory → Label batches.

Steps​

  1. Go to Inventory → Label batches.
  2. Create a batch, or open a draft.
  3. Choose where it comes from — a goods receipt, a purchase order, a transfer, an existing batch, or build it manually.
  4. Check what is in it while it is still a draft.
  5. Choose where to print it.
  6. Print. The batch is marked printed.

Build from the goods receipt, not the order​

For labelling stock that has arrived, start from the goods receipt.

The receipt is what actually turned up. The purchase order is what you asked for, and deliveries are short, substituted or over-supplied often enough that labelling from the order gives you labels for stock you do not have — and none for stock you do.

See label batch sources.

Check while it is a draft​

The draft stage is for changing your mind. Once printed, the labels exist and the batch is recorded as produced.

Worth a look before committing a few hundred labels to a roll: right variants, right quantities, nothing included twice.

Choose the printer at print time​

You pick where a batch prints when you print it, not when you build it.

That fits how batches are used — build it at a desk, print it at the machine with the right labels loaded. Which printers are offered follows the usual rules; see how a printer is chosen.

Check the loaded stock matches before a long run. A mismatch is flagged, and it is much better caught now.

What the labels look like​

The default template for that subject, with data filled in at print time.

So a batch built yesterday and printed today shows today's data — today's price, today's name. Building a batch does not freeze what will be on the labels.

A second run​

Build a new batch from the existing one. It is a fresh draft, and printing it does not affect the original.

Labels going somewhere unexpected​

Almost always no thermal-label default at that site, so item labels fall back to the document default — often an A4 printer. See set a site's default printers.