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Reordering

A reorder rule is a minimum and maximum stock level set for one variant at one site, together with an ordered list of where more stock should come from when the minimum is reached.

The net position, not raw stock on hand​

Reordering compares against the net position: stock on hand, minus what is allocated to orders, plus what is on order. On order counts both open purchase orders and inbound transfers — either kind of incoming stock keeps a variant off the worklist.

When the net position falls to or below the minimum, the variant is suggested to top back up to the maximum.

Quantity that is no longer coming stops counting straight away​

On order means stock still genuinely expected. Once a quantity has been settled as never arriving, it drops out of the figure immediately — it does not wait for the purchase order or transfer carrying it to finish:

  • A purchase order line closed short stops counting the moment it is closed, even where other lines on the same order are still outstanding and the order itself is left Partially received.
  • Transfer shortfall returned to the source site's stock, or written off stops counting the moment it is settled, even where the transfer itself is still in transit.

In both cases, if that quantity was the only thing keeping the variant above its minimum, the variant becomes eligible for reordering immediately and appears on the next worklist you load.

Sources are tried in order — a purchase order ends the search​

Each reorder rule lists its sources in priority order: a transfer from another site, a purchase order from a supplier, or both. Yessort works down the list:

  • A transfer source contributes only what the source site can actually spare. If the source site has nothing to spare, the transfer contributes nothing at all, and the remaining need passes to the next source in the list.
  • A purchase order source always takes the whole remainder and ends the search there. Everything still needed goes onto it — any source listed after a purchase order source is never reached.

Where a purchase order sits in the list matters: put one first and it will absorb the full need every time, leaving any sources listed after it unused.

The quantity ordered can be larger than the quantity suggested​

The worklist's suggested quantity is the raw need — enough to reach the maximum. What actually gets ordered can come out larger, because two things round it up:

  • A supplier's minimum order quantity acts as a floor.
  • Pack size rounds the quantity up to a whole number of packs.

The suggested figure and the ordered figure can genuinely differ. Neither is wrong — they answer different questions.

Nothing is ever ordered automatically​

Reordering never places an order on its own. The worklist proposes what a variant needs; you raise draft purchase orders and transfers from it, and review them like any other draft before sending. Once a day, Yessort sends a notification per site listing how many variants have fallen below their reorder point — a prompt to go and look, not an order being placed.

Reordering is not replenishment​

Reordering and replenishment are two different systems. Reordering brings stock into a site, by purchase order or transfer. Replenishment moves stock already at a site into its pick faces. They run on different rules and live on different screens — don't confuse the two.