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Review count variances

Variances outside tolerance wait in the Review queue card at the bottom of Inventory → Counting — a card heading, not a button. Each row shows the location, the variant, who counted it, the expected and counted quantities, and the variance.

For each row, select one of:

  • Approve — posts the difference as a stock movement.
  • Reject — discards the count; stock is left exactly as it was.
  • Recount — raises a fresh task against that one variant, and posts nothing yet.

What Approve actually posts​

Approving posts the difference found at count time, not the counted quantity as an absolute figure. That matters because stock can genuinely move at a location between when it was counted and when someone gets round to reviewing it — posting the difference rather than overwriting the total means that later, legitimate movement stays correct.

Recount agreement​

If a recount agrees with the original count, the variance posts without going through further review, however large it is — two counts landing on the same figure are treated as confirmation in themselves.

Variance history​

Variance history covers the last 90 days and offers Export CSV. Ninety days is the only window available — there's no way to look further back or narrow the range.

Who can approve​

Anyone who can update inventory can approve a count, including the person who counted it. There's no separate approval permission and nothing stops a counter clearing their own variance.

For what raises a variance and the tolerance it's measured against, see how counting works.